How to use My Ward Info in your calling

Ward member

Everyone in the ward. Read this Sunday's program on your phone, open the hymns, keep the ward calendar in your own calendar app, choose the reminders you want, and share what you are learning in Come, Follow Me.

What you can do

• Read This week and the sacrament meeting program — no sign-in needed
• Open any hymn on the program to see the music and words
• Add the ward calendar to your phone and get e-mail reminders for the events you choose
• See leaders' phone and e-mail (when they chose to share them) once you are signed in
• Share an insight or reply on the Study page

Bishop

The bishop sees the whole ward site plus the confidential bishopric workspace: who needs attention, callings and releases, interviews, visits, meeting agendas and the conducting sheet. He approves the ward site, decides which modules the executive secretary and clerk may use, and can review every access in the audit log.

What you can do

• See On track: this Sunday's readiness, this week's interviews and visits, stale follow-ups and open assignments
• Keep a short, dated Needs attention list with an owner for every entry
• Move callings and releases from discussing to set apart, put them on Sunday's program, and clear them once recorded in LCR
• Schedule interviews (including tithing declaration), plan visits, and run meetings from Handbook agendas
• Conduct sacrament meeting from the Conducting sheet on your phone

Counselor in the bishopric

Counselors work in the same confidential bishopric workspace as the bishop: the attention list, callings, interviews, visits and agendas. On the Sundays you conduct, the conducting sheet walks you through the meeting, and the Visits page shows the visits assigned to you.

What you can do

• See On track and every bishopric module, the same as the bishop (Access & audit is read-only for you)
• Conduct sacrament meeting from the Conducting sheet on the Sundays you are assigned
• See the visits assigned to you with Mine and mark them done
• Schedule the interviews you hold and keep callings moving through their stages
• Edit everything on the ward site (bulletin, calendar, announcements), as all bishopric members can

Ward executive secretary

The executive secretary keeps the bishopric's calendar: interview appointments (including tithing declaration), the Sunday interview sheet, and meeting agendas with their assignments. He sees only the bishopric modules the bishop grants, and can edit the whole ward site like any site editor.

What you can do

• Schedule interviews in a week or day view and print the Sunday interview sheet
• Add a list of tithing declaration appointments at once with Add several
• Create bishopric and council meetings from Handbook templates and track assignments
• Use Visits or the Conducting sheet only when the bishop grants them
• Edit the bulletin, calendar, announcements and the rest of the ward site

Ward clerk

The ward clerk keeps My Ward Info's leader directory and roles current, adds ward business to the program, and — with the bishop's grant — clears callings once they are recorded in LCR. He edits the ward site like any site editor and prints the QR poster for the doors.

What you can do

• Clear callings and releases once recorded in LCR (with the Callings grant)
• Add sustainings, releases and other ward business to Sunday's bulletin
• Invite leaders by Google e-mail and import a typed-up leaders list
• Print the QR poster for the chapel doors
• Edit the bulletin, calendar and announcements like any ward editor

Site editor

Site editors keep the ward site current week to week: the Sunday bulletin, the calendar, announcements and flyers, reminders and messages, the Church calendar feed, moderation and the ward's settings. It is an assignment, not a calling, and it has no access to the bishopric's confidential workspace.

What you can do

• Prepare, publish and print each Sunday's bulletin, with the hymn picker and speaker confirmations
• Add ward events, plan the yearly events with an owner, and connect the Church calendar feed
• Approve organization announcements and keep expired ones tidy
• Build flyers from templates and send them to the bishopric for review
• Set reminder rules, send one-off messages, and moderate the study thread

Music coordinator

The ward music coordinator fills in the music for each Sunday's program — hymns, prelude and postlude, the musical number, the music leader and accompanist — straight into the bulletin. Everything else on the bulletin is kept by the ward's editors.

What you can do

• Edit the Music section of each Sunday's bulletin, and nothing else on it
• Pick hymns by number or title from all 423 hymns (Hymns and Hymns—For Home and Church)
• Check how each hymn opens for members in the hymn viewer
• Print the QR poster for the chapel doors

Organization leader

Elders Quorum, Relief Society, Young Women and Primary presidents (and any organization leader the ward adds) share news for their own organization: announcements, events and flyers. Elders Quorum and Relief Society presidents also choose the general conference talk for each Sunday.

What you can do

• Write announcements for your organization (an editor approves them)
• Add events for your organization to the ward calendar
• Make a flyer for an activity and send it to the bishopric for review
• Elders Quorum and Relief Society: choose the Sunday talk in Study plan
• Draft a message to your organization's subscribers for an editor to send

Stake leaders

The stake presidency, stake clerk, executive secretary and communication director keep the stake's events, announcements, conferences and roles current, and see how every ward's site is doing. High councilors see the same pages read-only.

What you can do

• See every ward's program status for next Sunday and its editor coverage on the stake Overview
• Open any ward's details: bulletin, upcoming events and leaders
• Add stake events that appear on every ward's calendar automatically
• Publish stake announcements and schedule stake conferences that flow to every ward
• Invite and release stake leaders, and create or repair a ward's bishop grant

Platform administrator

The few people who run My Ward Info itself. Create stakes and wards, make the first grants so each unit can run itself, archive or delete wards, and watch the background jobs. Platform administrators never see the bishopric area.

What you can do

• Create stakes and wards (private until approved)
• Grant the first stake president or bishop
• Archive, unarchive or permanently delete a ward
• Check System health: calendar feeds and Cron runs
• Add or remove other platform administrators